Policies

This page is meant to provide you with additional GMEA membership information and member policies for the 2025-2026 academic membership year.

To enable GME Alliance staff to track attendance and adequately prepare for workshops, conferences, and other activities, we would like to remind you that all residents, faculty, and coordinators must register for GME Alliance events. This is especially important for in-person activities. The various GME Alliance Specialties and Core Services have different processes and timelines for event registration, but be sure your residents and employees are registered for the events they are attending per their GME Alliance Specialist and Conference Manager’s protocol.

To enable GME Alliance staff to prepare appropriately for in-person workshops, conferences, and other professional development activities, please note the following guidelines when canceling your registration for an in-person event:

• The cancellation notification must be submitted by email to your designated Conference Manager or Education Specialist. 
• The cancellation notice must be sent at least five business days prior to the scheduled event date, unless otherwise specified. 

If a cancellation notification is NOT received from a non-member registrant/hospital (per the guidelines above) and the participant does not attend the event, the registration fee will be forfeited. 

If a cancellation notification is NOT received from a member registrant/hospital (per the guidelines above) and the participant does not attend the event, the hospital will be invoiced $50 per registered attendee that did not show. This fee will be charged for all in-person events, whether there was an event-specific registration fee or not.

At the request of the registrant/hospital, paid registrations can be refunded for events (workshops, conferences, and other professional development activities) under the following conditions: 

• The event is canceled by GMEA. 
• The event reaches the maximum enrollment prior to receipt of your registration. 
• The registrant cancels his/her registration according to the cancellation policy guidelines listed above.

To ensure the safety, integrity, and educational focus of our events, external participants—including residents, fellows, students, and other learners from outside institutions—may not attend MSU GME Alliance events as guests of industry representatives or affiliated program staff. This policy applies to all external partners and supporters, including pharmaceutical/DME companies, equipment vendors, and outside residency and fellowship programs.
MSU GME Alliance cannot assume responsibility or liability for individuals who are not formally enrolled in our programs or officially registered for our events.

Exception: Some events may be open to external learners on a limited basis. In such cases, participation will require independent registration and payment of any associated fees. These opportunities will be clearly identified in event materials. Completion of registration indicates the learner’s acceptance of full personal responsibility for their participation.
 

We appreciate your cooperation in maintaining a safe, professional, and mission-driven learning environment.